Who we are

Our website address is: https://harriton.org. You can read more about us on our “About” page.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

When you submit a contact form, all data submitted is stored indefinitely. No data other than the data which you submit will be stored.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use Google Analytics as well as Jetpack by WordPress to track traffic on this site. Please refer to their individual privacy policies to learn more.

Who we share your data with

Your data is never shared unless necessary to provide you with any services you opt in to. For example, if you subscribe to our mailing list your email may be shared with SendGrid, our third party mail service provider to deliver your subscription. If a student enters your email into our self-developed ClapRaise fundraising system to send you fundraising emails, the name and email address entered will be stored in our secure database and transmitted to SendGrid to send you emails. Clicking on the unsubscribe button will remove your email address and name from our secure database.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Personal contact information is stored only through our secured database and is only accessible to site administrators and Student Council officers.

Additional information

How we protect your data

All names, email addresses, usernames, and passwords are encrypted end to end.

What data breach procedures we have in place

Users will be notified if a data breach has occurred within two months via a post on our website.

What third parties we receive data from

We receive data from third parties such as Send Grid for email marketing and PayPal and Stripe for payment processing information. Harriton Student Council staff, nor PayPal or Stripe EVER have access to your credit card number or other confidential payment information.

If you enter payment information into a form on our site, it is never seen or stored by our servers. Please refer to privacy policies for PayPal and Stripe to learn more about how they handle your data.

All billing and/or shipping information entered at or before checkout, including but not limited to addresses, phone numbers, names, and donation referrers, are stored indefinitely.

Privacy Policy Changes

Harriton Student Council reserves the right to change this policy at any time. We encourage visitors to check this page for Privacy Policy updates regularly. Continued use of this website after any change in this Privacy Policy will constitute your acceptance of such change.

If you require any more information or have any questions about our privacy policy, please feel free to contact us.

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